Creditors Clerk

Job description

Creditors (70% of time)


Inhouse creditors


· Request supplier statements


·      Process invoices as per supplier statements


·      Request for invoices not received


·      Reconcile supplier accounts for month end / adhoc weekly payments


·      Load payments for individual suppliers ensuring invoice and banking details are correct


·      Submit payments batches and reconciliations for review and release to Financial Manager and Financial Director


Job related creditors


· Request supplier statements


· Request for all invoices not received


· Ensure each invoice has a corresponding PO (purchase order) before processing


· Follow up on outstanding PO’s from production/media


· Process invoices in WB / NAV


· Reconcile supplier accounts for month end / adhoc weekly payments


· Liaise with debtors team ensuring clients have paid before payment to supplier


· Load payments for individual suppliers ensuring invoice and banking details are correct


· Submit payments batches and reconciliations for review and release to Financial Manager and Financial Director


Forex


· Request invoices from production / Financial Manager


· Ensure a corresponding PO exists if job related


· Complete forex forms on BOL (Business Online Platform) noting exchange rate


· Attain authorisation from Financial Manager/Director


· Process invoices in WB noting the forex loss/gain (against the job/GL account)


Debtors (5% of time)


· Bill PQ’s (Price Quotes) in accordance to the BI (Billing Instruction) received


· Bill retainer invoices and agency fees &• Follow up on outstanding debt


Cashbook (5% of time)


· Print / export bank statements weekly


· Liaise with Financial Manager / Debtors Clerk(s) regarding payments that are unclear


· Upload exported excel file into WB


· Allocate payments and receipts in WB to Debtor, Creditor and GL accounts


· Update Cashbooks weekly


General Balance Sheet (5% of time)


· Reconcile balance sheet accounts (supplier age analysis)


· Forward reconciliations to Financial Manager for review


· Attend to query list from FM post review (reasons for anomalies – late payments, negative payments, incorrect allocations etc.)


Adhoc Tasks (15% of time)


· Complete additional finance tasks at discretion of Line Manager


· Ongoing investment in own development as well as keeping up-to-date with relevant knowledge that will be of value to the team and clients


· Ensure emails are checked regularly and responded to timeously


· Filing /organising of own digital folder in a manner that makes sense on finance server


· Add new suppliers to WB as per supplier onboarding form

Qualifications


· Matric with Maths and Accounting required


· Other relevant finance qualification advantageous


Experience


· Minimum of 3-5 years’ Creditors Clerk experience


Desired Skills


· Knowledge of accounting principles (Creditors function)


· Knowledge of accounting principles (Debtors function)


· Knowledge of financial processes and procedures


· Knowledge of auditing requirements


· Ability to use financial systems (Workbook /NAV advantageous)


· Microsoft Office (basic to intermediate Word skills; basic to intermediate Outlook; intermediate to advanced Excel skills)


· Excellent numeracy skills


· Oral and written communication skills (English language)


· High attention to detail


· Checking skills (identifying discrepancies in data or information)


· Planning, organising, prioritising and time management skills


· Administrative skills


Personal Attributes


· Conscientious and detail driven


· Methodical, organised, structured and systematic


· Ability to work in a pressured environment, proactive and efficient


· Integrity and maintain high levels of confidentiality


· Ability to work independently or in a team


· Excellent interpersonal skills, deadline driven

Posted on 10 Apr 15:32, Closing date 9 May