Events Coordinator

Looking to create memorable experience for a portfolio of premium liquor brands? Then we want you to join our in-house agency! 

 To implement and manage as tasked, the successful creation, development and roll out of client marketing communication in a TTL capacity and manage all required administrative tasks.

Responsibilities (include but are not limited to):

Event Coordination

• Attend brand activations and events to oversee set up, break down, brand ambassadors and sales mechanics.
• Understand the requirements for each event
• Plan events with attention to financial and time constraints
• Manage all event operations (preparing venue, invitations, etc.)
• Do final checks on the day of the event (e.g. tables, technology) to ensure everything meets standards.
• Oversee event happenings and act quickly to resolve problems.
• Evaluate event’s success and submit reports.
• Develop a complete understanding of the requirements for every event.
• Research vendors and make selections based on their creativity, quality, and cost.
• Book venues, schedule guests, draft and finalise contracts, and lock down day-of logistics.
• Develop content for event materials and work with graphic designer.
• Handle day-to-day administration of events and programs, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issue resolution
• Tradeshow execution support, work with marketing team to plan and execute tradeshows as well as Support in planning and execution

Administration

• Handle and manage petty cash
• Check event recaps and organise event photos
• Provide weekly activation recaps and reports

Marketing inventory management

• Manage and organise event and activation collateral

Required:

• Ability to work under pressure and manage deadlines
• Strong communication and interpersonal skills
• Organised and thorough
• Proficiency in project management software
• Time management
• Flexibility to adapt to changing priorities and deadlines
• Project management
• Ability to give direction
• Ability to manage people
• Resourcefulness
• Solution orientated
• Excellent attention to detail
• Experience in working on events in the beverage sector would be preferred
• Own car
• Valid driver's licence

Posted on 04 Mar 09:57, Closing date 3 May