Parts Debtors Clerk

• To ensure updated administration of the parts department.

• Stock and Financial administration is updated timeously.
• The parts books are balanced accurately and timeously.

• Check Monies received and balance – daily.
• Receive invoices for new parts by capturing and updating parts on the system- daily.
• Receive invoices for stock orders by the capturing and updating of parts on the system.
• Check discrepancies daily.
• Receive Credit notes and follow up outstanding items – daily.
• Update prices and parts supersessions – Monthly.
• Do the required reports and balance daily.
• Follow up age analysis – daily.
• Issue, post and fax copies of invoices and statements to clients – as necessary.
• General Filing.
• Daily banking.
• Receiving of stock.
• Ensuring all claims returns are returnable.
• Ensuring all core charges are returnable.
• Cross departmental disciplines.
• All telephone calls put through to the Parts Department must be answered by any staff member that is not busy to assist the customer as soon as possible.

• Previous experience as a Debtors clerk within an automotive dealership (required, non-negotiable!)
• Contactable references
• Must reside in the area/close by
• Drivers licence and reliable transport