Personal Assistant

• Matric certificate. A degree/diploma-level qualification would be advantageous
• Demonstrable experience in a similar role and industry
• Proven diary management skills
• Exceptional standard of written and verbal English
• Competent with Microsoft Office suite
• Flexibility on hours

• Complex diary management, both business and personal, for the managing director and wider team
• Creating detailed travel itineraries
• Extensive and efficient email correspondence
• Answering telephone calls in a timely fashion, taking clear and detailed messages
• Organising meetings, including booking venues, ordering refreshments and basic minute-taking
• Overseeing the creation of contracts, client packs and other documents, including their formatting, printing, binding and distribution
• Processing of expenses
• Arranging social events for both clients and the team
• Ad-hoc personal errands for the managing director
• Management of miscellaneous issues
• Readiness to be contacted out of office hours
• Covering reception on occasion if necessary
• Handling confidential matters with discretion

• Excellent interpersonal skills
• Detail-orientated
• Focused and responsive
• Takes initiative
• Excellent multi-tasker

• Discretion and trustworthiness: you will often be party to confidential information
• Flexibility and adaptability
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Communication skills
• A knowledge of standard software packages and the ability to learn company-specific software if required.