Recruitment news
Tender Administrator
Remuneration: | to be discussed |
Location: | Johannesburg, Bryanston |
Education level: | Matric |
Job level: | Junior/Mid |
Type: | Contract |
Company: | Kena Outdoor |
Job description
Purpose of the job:- Take the lead in identifying and submitting tenders under marketing, media buying and construction, services and maintenance fields and provide Office administration and support.
- Implement and maintain the companies ISO 9001:2015, ISO 45001 and ISO 14001 management systems.
- Identify and shortlist relevant tenders and RFQ’s on various platforms daily
- Clients’ websites
- E-Tenders
- Supply Chain Network
- CIDB
- 115 Info and admin mailboxes
- Daily and weekend newspapers
- Client walk in centres (e. g City Power Tender Building)
- Central Supplier Database
- Word of Mouth
- Take note of tender briefing sessions and make arrangements for suitable personnel to attend
- Evaluate tender requirements and make decisions on suitability to proceed in consultation with management
- Purchase tender documents
- Update tender tracking list and office notice board on a weekly basis
- Identify and follow up on private-sector leads
- Register on relevant vendor list databases in the public and private sectors
- Ensure that the following documents are relevant and up to date:
- Bank Rating and account confirmation letters
- Certified directors’ ID documents
- Certified copies of qualifications for technical teams
- Board resolution for authority to sign tender document
- Coordinating technical team assistance – Pricing and Methodology
- Compiling supporting documents
- Appointment and reference letters
- Practical completion certificates
- CIDB
- All other documents required for a successful tender / RFQ
- Provide pricing schedule in Excel format to technical teams for assistance with pricing
- Take note and incorporate additional information communicated by client during bidding period
- Bring the tender/RFQ document for review by management at least two days before closing date
- Submit the tender/RFQ document at the relevant location at least 24 hours before closing date. No tender/RFQ shall be submitted on the closing date
- Provide a list of prices read out at the public bid openings
- Compile a database of competitors and their pricing patterns
- Respond to tender/RFQ validity extension requests from clients
- Where applicable, obtain feedback from clients on unsuccessful tenders
- Attend bid evaluation and adjudication sessions where these are open to the public (e.g. Cities of Ekurhuleni & Tshwane)
- Achieve a tender success rate of at least 40%
- Update tender tracking list
- Meet the branch targets as per HR Planning meeting.
Qualifications
- Matric or relevant administrative qualification
- Relevant Office Administration Certificate
- Supply Chain Qualification (A Strong Wish)
- Valid drivers licence
- 3-5 years’ relevant experience
- Extension knowledge of the full spectrum tender process
- Knowledge of general office administration
- Ms Office Packages (Word, Excel, PowerPoint, Outlook)
- Ability to communicate on different levels
- Sound decision making
- Working independently and as a team member
- Innovative
- Adaptability and flexibility
- Willingness to learn
- Integrity
Posted on 08 Aug 15:51, Closing date 6 Sep
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