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Amandla Makhongwana and Jared Allen
Remote Workflow Manager and Administrator
Location: | Durban |
Remote work: | Only remote work |
Type: | Permanent |
Company: | Reload |
We’re a friendly and trusted advertising agency based in Durban, with several team members already working fully remotely. We're looking for an energetic workflow manager/administrator to help us with the smooth running of our agency. This position will suit someone who is currently a traffic manager in an agency environment, a customer care assistant, a personal/virtual assistant or a social media community manager.
Your daily tasks will include:
- Supporting the art director in coordinating multiple small client design requests (briefing the team, checking the accuracy of the artwork and returning it to the client)
- Artwork checking on bigger projects (comparing the client-supplied content to the final artwork to ensure no mistakes were made or content is missing)
- Social media community management (labelling queries, compliments, responding to requests using standard responses) and providing daily reports to the digital team
- Upload content to social channels for final approval and release by the digital team
- Upload articles to website CMS’ in draft format for final approval and release by the digital team
- Organising and leading our team's weekly and bi-weekly meetings
- Attending client meetings/webinars/training as and when required
- Organising client/team gifting and birthday celebrations
- Taking charge of team building and company culture activities
- Conducting industry/trends/competitor and other research guided by the design and digital teams
- Timekeeping – you will be required to submit detailed monthly timesheets of your daily activities for billing purposes
- Minimum of two years of experience in a coordination/PA/customer care/administration role (training for the above tasks will be provided if needed)
- Extremely reliable
- Eagle-eyed – you are very organised and detail-oriented
- An excellent and professional communicator with strong English language skills
- Can work efficiently under pressure (our pace is fast, but our people and clients are kind)
- Adaptable and flexible – you can pivot as needed to relieve the burden on the team
- Friendly, confident and approachable – you will be working closely with team members and will support clients with their small design requests, so a highly supportive and attentive personality is essential
- Focussed and disciplined – you will be dealing with multiple, high-volume small tasks in a day and will be required to execute them efficiently and to a high standard remotely, however, you too will be able to call on your team for advice and guidance
- This is a fulltime remote position, but it must be noted that for client data security purposes, this is not a digital nomad position, and you will be required to work from one dedicated remote location, free from distractions
- To align better with our UK clients' timezone, your work hours will be from 09:00 to 17:30 weekdays, excluding South African public holidays
- Some overtime may be required in emergency situations, but you will be remunerated
- This will depend on your qualifications and experience
- Please email your CV with a cover letter addressing our requirements to az.oc.daoler@nob
- Please ensure you include your qualifications and salary expectations
Posted on 19 Aug 08:43, Closing date 17 Oct
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