A busy, vibrant and growing marketing services company, Worx Group is looking for a mid-level finance and administration manager to create, improve and manage day-to-day financial and administration processes in order to ensure the strength and success of a steadily expanding, business in South Africa.
Location: Johannesburg
Remuneration: Market-related
Job level: Mid
Job policy: Employment equity position
Requirements
- Qualification in bookkeeping/financial administration – BCom or similar (minimum)
- Creatively and constructively meet financial and operational needs
- Prepare, organise and communicate reports (financial data) to non-financial staff (i.e. production teams, managers, administration staff, committees, board)
- Well organised and skilled in administrative duties and transactions
- Computer literate in Outlook, Word, Excel, Pastel and Chase
- Minimum three years’ experience within in an Event/PR/Advertising or Production environment as a finance and administration manager or bookkeeper
- Experience managing bookkeeping function for multiple operating or business units
- Multitasking and operation according to the Project Managers’ requirements with self-initiative to get the deadlines of the projects timeously
Personal skills and attributes
- Liaise with customers, suppliers and colleagues at all levels
- Prepare and present ongoing recommendations for system and process improvements
- Good attention to detail
- Ambitious and energetic
- Deadline-driven
- Flexible with a strong “team” attitude - possessing solid interpersonal skills and the ability to interact professionally at management, staff and key client contact levels
- Time management skills and ability to multitask
- Highly organised and ability to work independently
- Sound financial acumen
- Ability to identify project priorities and work well under pressure
- High level of confidence and professionalism
- Be comfortable in an open plan office with fast moving projects and driven people
- Dedication to quality and service
- Entrepreneurial spirit and a focus on profitable growth
- Good practical understanding of ‘agency’ operations and pressures
Main roles and responsibilities:
- Debtors and creditors management
- Attend to internal and external client billings queries
- Project control and reporting
- Work closely with production teams
- Cashflow planning, management and analysis
- Report creation and presentation
- Capturing of supplier invoices and creating purchase orders
- Payments of invoices to suppliers
- Loss/profit control on all projects
- Billings as per client agreements
- Must see the financial cycle as a tool to service clients and create a professional base for management decision-making
- Agency financial systems and reporting
- Develop project and management reports to assist with business management and growth
- Assist with forecasting, budgeting, scenario planning and other growth orientated financial support
- Manage ongoing BEE review, scoring and certification
- Create and manage a consistent reliable and detailed fiscal discipline and calendar to ensure smooth and efficient financial cycles
- Work with internal IT team to improve processes and business unit reporting through understanding of CRM/project management software programs Chase
- Full bookkeeping function to trial balance
- Daily posting of business accounts
- Creditors reconciliation and payments
- VAT reconciliation
- General ledger postings
- Write-offs and credit notes
- Bank reconciliations
- General administration and audit trails
- Dealing with auditors
- Ad hoc projects and queries
Manage:
- HR contracts and administration for full-time and freelance staff
- Creation of new companies as and when required
- Project management systems and processes
- Annual audit process
Report:
- Report monthly financial data for management team, division heads and project management teams
- Updating, management and reporting of financial management tools
- Work with business development team on costs for bids and proposals
- Work with MD and CEO to fulfill growth plans
Please apply directly, by sending your CV and supporting documents to az.oc.prgxrw@seitinutroppo.
If you have not had any response by Friday, 26 February 2016, please consider your application unsuccessful. Your profile will be kept on our database for any other suitable roles or positions.
For more info on The Worx Group go to –
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